This assignment is until June 2, 2025.

Four hours per day five days a week.

Job Title: School Counseling Secretary and Clinic Assistant Hybrid Part-Time (PHS)

FLSA Status: Non-Exempt Classification: Classified

Reports to: Principal

Summary

This hybrid position supports the school counseling staff and the school clinic staff. This secretary will serve as the point of contact for visitors and phone contacts to the school counseling office or clinic as assigned daily. 

Essential Duties and Responsibilities 

• Serves as receptionist for assigned location;
• School counseling office: receives phone calls, takes messages, and transfers phone calls; greets, assists, and directs students, parents and teachers to appropriate staff or resources.
• School clinic: Answers clinic phone calls appropriately identifying self as clinic assistant; summarizes requests to school nurse; Signs students into the clinic, noting the reason for requesting services; Communicates information. continually regarding students to the school nurse including urgency of student needs.
• Creates a positive and welcoming environment for all visitors, staff, and students.
• Maintains the highest level of confidentiality when dealing with students and employee issues/information.
• Locates, and sends for students as requested by school counselors, school nurse, or administrative staff. 
• Informs the school counselors, school nurse, or administrative staff promptly of potential problems. 
• Follows the school nurse’s instructions regarding procedures and assisting in the daily operation of the clinic, including providing minor care and first aid, taking student temperature and vital signs under the supervision of the school nurse.
• Is knowledgeable of the OSHA standards regarding potential exposure to 

blood-borne pathogens. Attends annual required training for clinic staff.

• Completes work in the time specified.
• Refers any suspected child abuse and neglect cases to the school nurse or school counselor immediately.
• Performs other duties that may be assigned by the Superintendent or designee.

Qualifications 

Ability to maintain the strictest confidentiality of student and staff information.

Ability to work effectively with staff, students, parents, and supervisory staff.

Ability to communicate effectively orally and in writing.

Effective computer skills with proficiency in electronic mail, Excel, and Word software.

Ability to operate basic office machines such as a copier, fax, postage meter, and multi-line phone system.

Ability to meet multiple deadlines, handle multiple tasks, and work under pressure.

Ability to organize and improve job functions.

Education and/or Experience

High school diploma

Business or computer courses and/or prior school or secretarial experience preferred.

Language Skills

Ability to communicate effectively orally and in writing.

Reasoning/Other Abilities

Ability to initiate and/or improve required tasks.

Ability to learn and utilize school administrative and maintenance software systems.

Ability to understand and follow written or verbal instructions.

Physical Demands

Able to walk to all points in the building.

Perform minor physical tasks such as lifting and filing.

Normal vision and hearing.

Ability to clearly communicate orally. 

Work Environment

School counseling office and school clinic

Frequent interruptions

Multiple demands and deadlines

Evaluation

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of classified employees.